How to prepare yourself to get good appraisal
How to make appraisal process smoother
Your manager abhors having to critique people, impacting emotions or dividing a limited budget for increments and a few promotion slots amongst competing colleagues. You can make this process smoother and achieve the best outcome for you, your boss and your employer. Here’s how.
1. Own the system
2. Gather the facts: Go through emails and projects in the past year and gather all the data relevant for the parameters of your appraisal sheet. Apart from official records of your individual and team achievements, note the awards, recognitions and kudos you have received from your manager, team, employer, clients and other departments. Ideally, maintain an achievement folder through the year.
3. Work the self-appraisal
4. Keep the discussion alive: Have regular performance-related discussions with all stakeholders through the year. Discuss what is expected of you, what you have delivered or excelled in, what went wrong and could be improved upon. An ongoing communication ensures you are aligned to what’s working and what’s not, thus taking daily steps to succeed. This leads to a spectacular performance review.
5. Wear the shoes
6. Expect to be surprised: Be ready to be surprised during the review meeting. Listen with an open mind. Do not interrupt or correct your manager mid-flow. If the discussion reveals facts or opinions you were unprepared for, say so and ask for a day or two to revert and continue discussion.
7. Bring a solution
8. Share a goal: After the discussion is closed on the past year, ask for your manager’s expectations for the next year. Share your own plan and goals. Reach an agreement on various objectives. Prepare well to discuss facts, resources and support required. Make sure your boss agrees to record it in writing so that it appears on your new goal sheet.
9. What not to say
10. Complete the process: A performance review is not over until you sign off on it or accept it in the HR system. If there are pending discussions regarding your ratings or goals, push to complete them or else it could delay your review-linked increment. Follow up with your boss to record the targets for the next year while the discussion is still fresh with him.
(By Devashish Chakravarty, Founder and CEO, quezx.com and headhonchos.com)